DOCUMENTATION

We have fully computerized documentation system hence no chance of any discrepancy in the shipments. Every departments and every individual has its separate domain of e-mail and all the manifest, releasing messages are sent by e-mail and fax, due to the reason that records are maintained hand to hand on our secured database system. All documentation i.e IGM, EGM, Manifest, Bill of lading, Container Status Reports, Vessel Voyage Reports are computer generated.




  • Documentation for Imports:-

The following documents are necessary to the clearance of Imported goods in India:

  • Invoice in Original - 5 Copies
  • Packing List in Original - 3 Copies
  • Bill of Lading / AWB Original endorsed by the Importer & Bank (if any)
  • Insurance Certificate / Cover note
  • Purchase Order & Letter of Credit (if any)
  • Price List / Sale Contract
  • Import License (if the Item requires License)
  • Technical Write-up / Literature (if it is Chemical Item) & Catalogue
  • Import Custom Clearance - Bill of Entry
  • Documentation for Exports:-

The following documents are mandatory to plan successful shipment of goods from India to overseas buyers:

  • Invoice & Packing List (5 copies each)
  • Copy of L/C. (or) Contract / Purchase Order.
  • SDF Form in duplicate for every shipment Invoice.
  • A.R.E.1 in duplicate
  • Technical details / Catalogues (first shipment).
  • Shipping Instructions
  • If shipments are under DBK, DEEC, DEPB, DFRC – Respective declarations in duplicate.
  • When shipment is under DEEC (or) EPCG license details to be registered with customs prior to shipment. Hence, original License with Annexure, DGFT Forwarding Letter along with copy of shipper’s application to DGFT for Issuance of License to be forwarded for necessary registration with customs.  

DANGEROUS GOODS

High risk Merchandise such as all solutions, chemical substances, mixtures or articles that may cause damage to people, materials, means of transportation and / or the environment and that are established or included in the IMDG Code and other International Regulations and that are supplied to all territories for where it transits.

The attention that high risk merchandise requires, especially regarding its loading and unloading, disposition, stowage, separation, labeling, packing and boxing, is without a doubt one of the most important tasks in the safety chain. It is for this reason that everybody involved in this chain must have the aptitudes and knowledge necessary to develop and perform all the pertinent proceedings before the right authorities. 

Based on the above, there are established norms and general dispositions for this kind of products, which are required and applicable in all ports and airports and to all airplanes and ships. 

According to the established in the IMDG Code and in the High Risk Merchandise Regulation of IATA, the high risk merchandises are divided according to the following classification. 

Class I Explosives

• Division 1.1 Explosives with massive explosion risk.
• Division 1.2 Explosives with projection risk.
• Division 1.3 Explosives with high risk of fire.
• Division 1.4 Explosives that do not represent any considerable risk.
• Division 1.5 Highly sensitive explosives that represent a risk of a massive        explosion.
• Division 1.6 Highly sensitive explosives that do not represent a risk of a massive    explosion.

Class II Gases

• Division 2.1 Flammable Gas
• Division 2.2 Non Flammable, Non Toxic Gas
• Division 2.3 Toxic Gas

Class III Flammable Liquids
Class IV Solid Flammables
 

Spontaneously combustible materials; substances that deliver flammable gases when in contact with water.

• Division 4.1 Flammable solids.
• Division 4.2 Substances that may experiment an spontaneous combustion.
• Division 4.3 substances that deliver flammable gases when in contact with water.

Class V Comburent Substances and Organic Peroxide

• Division 5.1 Comburent substances (oxidants)
• Division 5.2 Organic peroxides

Class VI Toxic and Infectious substances

• Division 6.1 Toxic substances
• Division 6.2 Infectious Infectious substances

Class VII Radioactive Material

Class VIII Corrosive Subtances

Class IX Various High Risk Subtances

Except otherwise specified in the Regulations, a "Declartion of the Forwarder" and the Bill of Lading of the high risk merchandise must be emitted.

The forwarder is responsible to fill out the form established as "Declaration of the Forwarder of Dangerous Merchandises" for all and each one of the forwarding that contain dangerous merchandises classified as such, as follows:

• Utilize the Correct form and in a correct manner.
• Complete the form in an exact and legible manner.
• Make sure that the form is signed when the forwarding is presented to the carrier to     be hauled and that the forwarding had been prepared following the current
  regulations.




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